REQUEST FOR QUOTATION > Status & Inquiries > RFQ Status
This utility is used to view the current status of RFQs along with suppliers' bids/quotes and related information (if bids have been tabulated).
The information is updated automatically as RFQs move through the RFQ process.
Questions & Options
1.Select a menu option to either view the status of Open or Closed (awarded and built) RFQs.
NOTE: If you select the menu to view Closed RFQs, you will not see RFQs that are partially closed (i.e. only some but not all line items awarded and built into other documents). That is, RFQs are not considered "closed" for the purposes of this utility until ALL lines items are closed.
2.Select to view all RFQs or only your own RFQs. This will affect the RFQs that you will see on the RFQ Summary Screen.
Tip for end users: If you will only ever need to access your own documents, use the “Don’t ask me again” option to default this question.
Tip for system administrators: If some users are only permitted to see their own RFQs, this option can be set and locked so that the user is permanently restricted.
This screen lists one line for each RFQ.
Double-click to drill into the details of an RFQ or select [DETAILS]. This takes you to the Line Item Summary Screen.
Use [FIND] to quickly locate and move to an RFQ.
A (
) symbol in the Note Column indicates that there are RFQ-level notes. Point to the () symbol with your mouse to preview the notes or click [RFQ NOTES] to view or update the notes.
This screen lists the line items on the RFQ.
A () symbol in the Note Column indicates that notes and/or attachments have been entered for the line item. Point to the () symbol with your mouse to preview the notes or click [ITEM NOTES] to view or update the notes or attachments.
From here, there are two ways that you can view additional details of the RFQ. To view each supplier's bid/quote for a line item, double-click on the line or click [ITEM DETAILS AND PRICING] to go to the Line Item Details Screen.
Alternatively, use [VIEW RFQ TOTALS BY SUPPLIER] to go to the Supplier Summary Screen where you can see a summary/total of all line items by supplier.
This screen lists one line for each supplier on the RFQ and a summary of the suppliers' bid/quote for the selected line item.
To see a supplier's price quote and other bid details, double-click on the line for the supplier or use [DETAILS AND NOTES].
Use [SORT] to list of suppliers by price.
To view the extended/long description of the item from the RFQ, click the Description hyperlink at the top of the screen. To view the Item Master File details of the item, click the Item Code hyperlink.
A () symbol in the Note Column indicates that there are supplier-level notes. Point to the () symbol with your mouse to preview the notes.
This screen lists one line for each supplier on the RFQ and a summary (total) of the suppliers' bid/quote for ALL ITEMS on the RFQ.
A () symbol in the Note Column indicates that there are internal notes or attachments for the supplier. Point to the () symbol with your mouse to preview the notes or click [SUPPLIER NOTES] to view the notes or attachments.
