SpendMap User Guide (v14.5)

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Navigation: Purchasing (Main Module) > Purchase Orders > Modify a Processed PO

Set New Delivery Date/Re-Promise (POs)

PURCHASING > Purchase Orders > Modify a processed PO > Set new delivery date/re-promise
(also available in other areas of the system)

This utility is used to update the delivery date for items on processed Purchase Orders and simultaneously increment the number of “re-promises”, which is one of the criteria used to track Supplier Performance.

This utility does not increment the revision number for Change Orders.

To change the delivery date without updating the number of “re-promises” and/or to update the revision number, process a Change Order instead.

TIP: Use the Delivery Expediting Notices to remind suppliers and confirm the delivery date for overdue orders.

Questions & Options

1.Select a PO to modify.

2.Select a line on the PO to modify. This takes you to the Set New Delivery Date Screen.

Set New Delivery Date Screen

This screen is used to enter the new delivery date and optionally add a comment to the internal notes for the PO.

Field	Description
New Delivery Date	•The Delivery Date Field defaults to the delivery date previously set for the line. •The original delivery date is displayed to assist you in determining how overdue the item is.
Update delivery date for all lines?	•Check this box to apply the new delivery date to ALL LINES on the PO at once, instead of updating each line separately.
Notes	•If required, you may enter a Comment/Note. The Note will be added to the bottom of the Internal Notes for the applicable PO line item. •Right-mouse-click to access spell check and cut and paste functions.
Include this note for all lines?	•Check this box to add the Notes to ALL LINES on the PO at once, otherwise the Notes that you enter will be added to this PO line only.

Button	Description
[OK]	•Save changes and exit.
[CANCEL]	•Exit without saving changes.
[VIEW PO]	•View the PO status details for this line item.
[BOILERPLATE]	•Drop a “Boilerplate” (standard clause) into the notes, when the cursor is on the Notes Field. The Boilerplate content/text will be inserted at the current position of the cursor.