REQUEST FOR QUOTATION > RFQs > Cancel a processed RFQ
This is used to either cancel or modify a processed RFQ.
Canceled RFQs can optionally be re-loaded into your RFQ Work Area to be modified and re-processed, if required.
To allow for maximum flexibility when modifying processed RFQs, if you select to reload an RFQ back into your RFQ Work Area, even line items that have been built into POs or Requisitions (i.e. status shows as “CLOSED”) will be reloaded. If reprocessed, the status will change to OPEN.
Also, if you cancel a partially built/closed RFQ but do NOT elect to reload the open items, the open items will be marked as “CANCELED” rather than being removed completely from the RFQ. This is done for audit purposes to show that there were other items on the RFQ at the time that the applicable items were closed and built into other documents.
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If you cancel an RFQ that was sent to the supplier by e-mail, SpendMap will send an automatic e-mail notification to let the supplier know that the RFQ was canceled. For RFQs that were sent by other means, you must notify the supplier, if needed.
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If you select to reload a canceled RFQ into your Work Area to be modified, it will be reloaded using the same RFQ number. If you then reprocess it, the RFQ will get an incrementing revision number (e.g. RFQ1234a, RFQ1234b, etc.).
The revision number suffix (e.g. “a”, “b”, etc.) will show on most screens and reports, including the printed RFQ form that goes to the supplier. However, when entering or selecting the RFQ in the system (e.g. in View RFQ Status, etc.), you can type in the original RFQ number (without the incrementing suffix). That is, you don’t have to worry about the revision number when searching for the RFQ.
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