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SpendMap User Guide (v15)

PURCHASING > Master Files > G/L Accounts > Add/Modify/Delete

 
G/L Account Codes are used to categorize and track your spending. While the title of this Master File can be renamed, the term “G/L Account” generally defines the type of item being purchased. For example, most organizations would have G/L Account codes for things like office supplies, computer supplies, services, etc.

In addition to G/L Account, there are other “account code” fields in SpendMap. For details and guidelines for setting up your account code structure, see Account Coding – Overview and Guidelines.

You can track purchase history and otherwise sort, filter and search for information in SpendMap by G/L Account Code.

In addition to tracking charges by G/L Account, you can set up budgets for each Cost Center at the G/L level.

Your Accounting Department may also require that G/L Account Codes appear on Purchase Orders and other documents.

 

G/L Account Master File Screen