SpendMap User Guide (v14.5)

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Navigation: Inventory Control > Usages From Stock

Process New Usages

INVENTORY CONTROL > Usages from stock > Usage Work Area > Process new usages

This is used to process new inventory usages in the Usage Work Area. Alternatively, you can also process new usages by selecting "Process Now" when you exit your Work Area.

TIP: If you plan to print the Usage Work Area Listing or the Pre-Usage Stock Impact Report, do so before you process the usages as these reports can only be printed for usages currently in the Work Area (usage transactions will be removed from the Work Area upon processing).

Why usages may not process

Printing Packing Slips

Usage Processing Options Screen

This screen is used to configure various options for processing the usages.

If you do not allow negatives or substitute items and there is insufficient stock to fill any of the usages in the Work Area, those transactions will not be processed (i.e. will remain in the Work Area) and an error report will be printed automatically. You can then make adjustments and process the balance of the usages.

Field	Description
Date	The date to use for all usage transactions being processed. This would typically be the current date but might be another date if items were previously removed from stock and only now being recorded in SpendMap.
Allow negative stock balances?	Check this box to allow inventory levels to go negative (below zero) if there is insufficient stock to fill any of the usages in the Work Area. This might be permitted if the item is actually in stock but the receipt of the item had not yet been recorded (and, therefore, the item’s in-stock balance is not accurate).
Use substitute items?	Check this box to use substitute items if there is insufficient stock to fill any of the usages in the Work Area using the specified (primary) item. Substitute items can be established for items in the [INVENTORY/LOCATIONS] Folder of the Item Master File. This option takes precedent over the previous setting to allow negatives. That is, a substitute item will be used (if it exists) before a negative would occur.