PURCHASING > Master Files > (applicable master file) > Lock/unlock codes > Lock/unlock codes
(also available in other areas of the system)
This utility can be used to prohibit users from using/accessing certain Master File codes while retaining the codes in the system for reporting and reference purposes. For example, you might want to temporarily stop users from buying a certain item or perhaps you may want to suspend the use of a supplier temporarily without completely removing the item or supplier from your system.
If a code is locked, users will not be able to enter or select the code when entering POs or other transactions, even though the code still exists in the respective Master File. Users will receive a warning when attempting to use a locked code.
In addition, you can optionally omit/hide locked codes from Lookup Lists, using the applicable setting in Miscellaneous Master File Settings.
This utility can be used to prohibit use of one or many codes in the following master files:
•Item
•Job
TIP: Use the Global Comment/Reminder field and/or the Internal Notes feature in the respective Master File to provide additional information to users if they selected a locked code, such as a reason why it is locked or perhaps and alternate code to use.
Questions & Options
1.Select the codes to lock or unlock using the Multiple Code Selection screen.
2.Choose to either [LOCK] or [UNLOCK] the applicable code(s).
