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SpendMap User Guide (v15)

Navigation: Inventory Control > Adjustments > Inventory Counts

Process Count and Adjust Stock

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Inventory Control > Adjustments > Inventory counts > Process count and adjust stock

 
Use this to process transactions (Tickets) in the Inventory Count Work Area.

When Tickets are processed, the in-stock balance of each item will be adjusted to match the quantity counted and the corresponding adjustment transaction will update the item’s history and will show on various reports.

TIP:  If you plan to print the Inventory Count Work Area Listing or the Inventory Count Variance Report, do so before you process the Tickets as they will be removed from the Work Area upon processing.

hmtoggle_arrow0        When Tickets are consolidated

hmtoggle_arrow0        If an error occurs

Noteworthy Questions & Options

You will be prompted to enter the date that the count was performed on.

NOTE: This is the count date, NOT the date that you are processing the tickets, which might be days later and, therefore, stock may have been affected by other transactions that have been processed since the date of the actual count.

SpendMap will go back in time to the date that you enter here and will calculate the in-stock quantity for each item at that point in time. SpendMap will then compare the count quantity on each Ticket to what was in stock (i.e. the system’s records) when the count took place in order to determine the quantity by which to adjust stock.

Include transactions for non-stock items?  If you select [YES], any non-stock items on Tickets in the Work Area will be converted to stock items in the Item Master File.

You can enter a filter, which will limit which Tickets get processed in this session, leaving the remaining Tickets in the batch to be processed later.

Adjustments or Usages?  In most cases, inventory adjustments are posted to adjust stock levels when there is a discrepancy between the count quantity and the in-stock quantity (i.e. system’s records) for an item.

However, it is possible to post inventory usages instead of adjustments in which case, in addition to adjusting inventory levels, the value of the item will also be charged to a Cost Center’s history/budget.

hmtoggle_arrow0        When would I post usages?