Depending on the settings in Invoice Options, invoices may need additional approval before being processed.
When using the Quick Invoice Processing option, invoices that are routed for approval and are approved will be processed immediately or, if an invoice is rejected, it will be deleted and you will receive an automatic notification.
If you also use the Invoice Work Area, you may wonder why this behavior is different (invoices that are entered in the Invoice Work Area are “returned” to your Work Area after the approval process for final processing, rather than being processed right away during the approval process).
The reason for the difference is the nature of the types of users that typically use the Quick Option versus the Work Area. People that use the Invoice Work Area tend to be heavy/regular users of the system that process a large number of invoices and therefore are in their Work Areas on a regular (e.g. daily) basis. Due to the large number of invoices that they process, these users typically like to keep close tabs on their pending invoices. Therefore, these users typically prefer to have approved or rejected invoices returned to them for final review.
On the other hand, people that use the Quick Invoice Processing option tend to be more casual/occasional users who process invoices infrequently. For these people, it makes more sense to just process invoices right away as they are approved, rather than returning them.
If you prefer to have your invoices returned to you once approved or rejected, you can enter your invoices in the Invoice Work Area instead of using this utility.
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