INVOICE APPROVAL > Invoices > Process new invoices
This is used to process one or many new invoices in your Invoice Work Area. Alternatively, you can also process new invoices by selecting “Process Now” when you exit your Work Area.
Based on the settings in Invoice Options, when invoices are processed they will either be routed for additional approval or posted throughout the system (e.g. update the status of the applicable PO, update budgets, cost center history, etc.) and can optionally be exported to your Accounts Payable System for processing.
Why invoices may not process
Only invoices with a status of  ,  or  will be processed and removed from your Work Area when this utility is run. Invoices that cannot be processed (will remain in your Work Area) include:
•Invoices in the approval process (i.e. being approved).
•Invoices that were rejected during the approval process.
•Invoices that you put on hold using the [HOLD] button.
•No-receipt invoices awaiting receipts (packing slips) to be matched.
•Invoices that have not been completed (i.e. missing details). |
Printing Invoice Vouchers
If in Invoice Options you have enabled the setting to “Print Invoice Vouchers”, the vouchers will accumulate as new invoices are processed and you will be prompted to print the invoices [NOW] or [LATER]. If you select to print them LATER, they can be printed in the future the next time you process invoices or by selecting the menu INVOICE APPROVAL > Reports > Invoice Vouchers > Print new invoice vouchers.
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