SpendMap User Guide (v15)

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Navigation: Requisitions and Approvals > Setup System > Incrementing Number Sets

Incrementing Requisition Number Sets

REQUISITIONS AND APPROVAL > Setup system > Incrementing number sets > Requisition number

This is used to configure auto-incrementing (system-assigned) requisition numbers and related settings.

Requisition numbers can also be manually input when creating new Purchase Requisitions, if enabled with the applicable setting, below.

For Purchase Requisitions, you can optionally set up multiple “number sets”, each with unique numbering. For example, you might have a separate sequence of req numbers for each buyer, for each division, for different types of orders, etc.

All other types of requisitions use Number Set “A” only and do not allow manual entry of numbers.

Related features and settings

Req Number Sets Details Screen

Fields

Field	Description
Number Set	•Pre-filled from previous screen.
Next Number	•The next sequential requisition number for this number set. The number will be placed in the Req Number Field when creating new reqs (for this number set). Every time the number set is used, the number will increment by one automatically. •NOTE: For numbers to automatically increment, the right-most digits of the number must be numeric. However, a letter prefix can be used. For example, acceptable numbers include 12345, A12345, AB-12345, etc. However, "12345A" is not permitted. •To allow manual entry of req numbers when entering new Purchase Requisitions, enter ".” (a period), then select to allow manual modification of the number, below.
First number in Series	•Enter the first req number in the series or leave the field blank. This field is used for reference purposes only.
Last number in Series	•Enter the last req number in the series or leave the field blank. If you attempt to enter a req for this number set after the last number has been reached, an error message will be displayed.
Comment/Reference	•Enter a comment/reference for the number set. Typically this is used to document what this number set is used for (e.g. regular reqs, repair orders, John's reqs, etc.). You will be able to see the comment/reference when selecting a number set for a new Req For PO.
Allow user to modify number?	•To allow modification of Purchase Requisition numbers in this number set when entering new Purchase Requisitions, check this box, otherwise, you will not be permitted to modify the system-assigned numbers in this set (i.e. must accept the system-assigned number).
Include set in document number?	•If the letter of the number set is to be included in the req number (e.g. A12345) when assigned by the system, check this box.